How Should You Be Moving Your Office Furniture?

Proper planning and co-ordination are of the essence, when you are planning to move to a new office. Hiring the ideal moving company can reduce the potential hassles related to such office moves significantly. In here, we will be discussing some of the most important factors that have to be considered, while moving to a new workplace.

Moving to a new office space invariably needs to be a quick and well-planned process. If the total time taken for office relocation is too long, valuable man-hours of productivity can be lost – adversely affecting the overall efficiency of the concerned organization. Absence of proper planning can also result in misplacement of valuable business documents.

Contrary to what many believe, you need not buy new furniture items, every time you move to a new office. If you are planning a move to an office space in New York, the NYC moving companies can help you in the convenient shifting of the existing furniture items, with minimal hassles. Here’s a brief lowdown of how you should go about moving office furniture:

• Moving the office desks – Trying to move desks, without removing the files and documents inside them is never a good idea. Doing so can, in fact, result in irreparable damages to the desks. Instead, start packing early, and remove the contents of the desks before you start to move them. For the office desks that have multiple drawers, using strong, durable tapes is advisable.
• Ask employees to properly label their office PCs and other workstation items – Confusion is something that needs to be avoided – if you wish to settle down at your new office without any inordinate delays. Request the employees to label their office PCs and other workstation items, so that they would not get lost during the move.
• Hire the services of an expert office moving company – There are certain things that call for specialized expertise and office moving definitely falls in this category. Do not try to save on expenses, by making an attempt to manage the entire moving process on your own. If your office is in New York, you can easily search the web, to get the contact details of many good NYC moving companies, which offer high-class office moving services. Compare among them, and hire the one that offers you the best deal.
• Moving the office chairs – Not a particularly big issue in small companies, but an extremely important consideration for larger organizations. You can load the chairs of your office on the moving truck, after neatly stacking them into a number of columns. Preferably, bind the chairs together with a strong rope – so that they have no chance of toppling due to sudden jerks.
• Have a budget in mind – Is unplanned expenditure ever justified? No, and that’s precisely why you should have a proper budget estimate, before jumping headlong into the office moving process. This will help you in choosing the mover who offers the requisite services within your budget stipulations, and also help you find channels via which you can cut down on unnecessary spending. For example, do not bother tagging along the old, worn out furniture elements to your new office. Instead, sell them off, and earn some extra money!
• Be familiar with the architectural plan of the new office space – Your earlier office might have been a really spacious one, and the new one you will be moving to is smaller, albeit at a more posh location. Will you be able to fit in all your office furniture, without having an idea of the overall layout of the new space? No, you won’t, and hence you should have a detailed floor plan of the new office, which you can refer to, while deciding which file cabinets, desks and office drawers you should carry along during your move. If the new office is pre-furnished, that can be a big help.

Do not rush through the process of searching for the best office moving company from your locality. Stay away from those NYC moving companies, who do not have any prior experience in managing office moves. Be systematic about the entire process – and do not worry about any loss of productivity due to the move!