How Should You Be Moving Your Office Furniture?

Proper planning and co-ordination are of the essence, when you are planning to move to a new office. Hiring the ideal moving company can reduce the potential hassles related to such office moves significantly. In here, we will be discussing some of the most important factors that have to be considered, while moving to a new workplace.

Moving to a new office space invariably needs to be a quick and well-planned process. If the total time taken for office relocation is too long, valuable man-hours of productivity can be lost – adversely affecting the overall efficiency of the concerned organization. Absence of proper planning can also result in misplacement of valuable business documents.

Contrary to what many believe, you need not buy new furniture items, every time you move to a new office. If you are planning a move to an office space in New York, the NYC moving companies can help you in the convenient shifting of the existing furniture items, with minimal hassles. Here’s a brief lowdown of how you should go about moving office furniture:

• Moving the office desks – Trying to move desks, without removing the files and documents inside them is never a good idea. Doing so can, in fact, result in irreparable damages to the desks. Instead, start packing early, and remove the contents of the desks before you start to move them. For the office desks that have multiple drawers, using strong, durable tapes is advisable.
• Ask employees to properly label their office PCs and other workstation items – Confusion is something that needs to be avoided – if you wish to settle down at your new office without any inordinate delays. Request the employees to label their office PCs and other workstation items, so that they would not get lost during the move.
• Hire the services of an expert office moving company – There are certain things that call for specialized expertise and office moving definitely falls in this category. Do not try to save on expenses, by making an attempt to manage the entire moving process on your own. If your office is in New York, you can easily search the web, to get the contact details of many good NYC moving companies, which offer high-class office moving services. Compare among them, and hire the one that offers you the best deal.
• Moving the office chairs – Not a particularly big issue in small companies, but an extremely important consideration for larger organizations. You can load the chairs of your office on the moving truck, after neatly stacking them into a number of columns. Preferably, bind the chairs together with a strong rope – so that they have no chance of toppling due to sudden jerks.
• Have a budget in mind – Is unplanned expenditure ever justified? No, and that’s precisely why you should have a proper budget estimate, before jumping headlong into the office moving process. This will help you in choosing the mover who offers the requisite services within your budget stipulations, and also help you find channels via which you can cut down on unnecessary spending. For example, do not bother tagging along the old, worn out furniture elements to your new office. Instead, sell them off, and earn some extra money!
• Be familiar with the architectural plan of the new office space – Your earlier office might have been a really spacious one, and the new one you will be moving to is smaller, albeit at a more posh location. Will you be able to fit in all your office furniture, without having an idea of the overall layout of the new space? No, you won’t, and hence you should have a detailed floor plan of the new office, which you can refer to, while deciding which file cabinets, desks and office drawers you should carry along during your move. If the new office is pre-furnished, that can be a big help.

Do not rush through the process of searching for the best office moving company from your locality. Stay away from those NYC moving companies, who do not have any prior experience in managing office moves. Be systematic about the entire process – and do not worry about any loss of productivity due to the move!

Tips On Choosing A moving Company

Your moving experience depends a lot on the moving company you choose. I have jotted down a few tips to select the right moving company.

Whether you are moving across the state or across the country, the moving company that packs and moves your belongings plays an important role in determining your moving experience. Here are a few tips that will help you select the right moving company – the one that does the job at the right price and in a right way.

   1)   Research – Before selecting a moving company do a bit of homework. Ask for   estimates from at least 4 movers and check their references.

  2) Ask for recommendation – Ask friends, family members and co-workers for recommendations.

  3)   Check online – Once you get the names of 5-6 movers, check whether they have an online presence. Check their websites, Facebook and Twitter pages. Also, go through online review websites and take a look at the reviews posted by customers.

  4)   Make a list – Make a final list of the movers who you think are worth giving a call.

  5)   Call the movers – Tell the company whether you’re moving interstate, locally or intra-state. Also, ask these companies:

a)   What’s their registration number?

b)   What’s their experience in this field?

c)   Is the company insured? If yes, then ask for the insurance number.

d)   What are their rates and estimates? Don’t hire companies that offer quotes based on cubic feet. A company estimate is usually based on weight. For short-distance moves, one can charge based on hours taken for the move. Remember that the moving company must give you an estimate in writing and they must provide you with a copy.

e)   What’s their physical address?

f)    Do they accept responsibility if any of your belongings is damaged during the move? Ask detailed questions on insurance. Usually insurance is based on weight, hence you need to calculate the value of your goods versus what the insurance policy will provide.

g)   What’s the payment mode? Stay away from those companies which only accept cash.

h)   Will they come and do a walk-through of your home? Do not deal with those who refuse to come to your home and do a visual survey of the belongings to be packed and moved.

i)     Do they subcontract to a smaller company? If yes, then ask for the subcontractor’s name.

j)    Do they charge additional fees?  For instance, if the new home you’re moving to has narrow passage then ask the company whether they would charge extra for moving your belongings inside.

k)   Do they use their own moving equipments?

l)     What are the items they won’t move?

  6)   Walk-through of your home – When the representative from the moving company comes to your home, ensure he/she is paying full attention to the belongings to be moved. Make sure you tell the representative the important details related to the move. Many companies charge extra for moving a piano or awkward objects; when the new destination has narrow passage etc.

  7)   Get at least 3 written estimates. Compare them and zero in on the one that you find seems reasonable. It’s advisable that you don’t select the company that offers unbelievably low quote.

If you are planning to shift to NYC then these tips will help you select the right moving company in NYC.